Per Our Conversation Email Sample: A Guide for Clear Communication
In the fast-paced world of professional and personal interactions, referencing previous discussions in your emails is crucial for clarity and efficiency. This article delves into the usefulness of a "Per Our Conversation Email Sample," providing practical examples and insights to help you craft effective follow-up messages. Understanding how to properly frame these emails ensures that both parties are on the same page and that commitments are remembered.
The Importance of Referencing Previous Discussions
Referencing a prior conversation in your email helps to establish context immediately, saving the recipient time and preventing confusion. It acts as a bridge between your spoken discussion and your written communication, reinforcing key points and action items.
This simple phrase helps to jog the recipient's memory and demonstrates that you are attentive to their input and the agreed-upon next steps.
Using a "Per Our Conversation Email Sample" correctly involves several key elements:
Subject Line Clarity:
A clear subject line is paramount. Including a phrase like "Following Up on Our Call" or "Per Our Conversation - [Topic]" immediately signals the email's purpose.
Opening Statement:
Start your email by directly referencing the conversation. For instance, "Further to our discussion yesterday..." or "As we discussed this morning..."
Key Takeaways and Action Items:
Summarize the main points agreed upon.
List any action items assigned to yourself or the recipient.
Include deadlines if applicable.
Here’s a small table illustrating common scenarios and how to tailor your opening:
Scenario
Opening Phrase Example
Sales Pitch Follow-up
"Per our conversation earlier today regarding the new software..."
Project Collaboration
"Following up on our meeting this morning, per our conversation about the Q3 marketing plan..."
Customer Service Inquiry
"Per our call on Tuesday, I'm writing to confirm the troubleshooting steps we discussed..."
Per Our Conversation Email Sample for a Sales Follow-up
Subject: Following Up on Our Chat - Software Demo Availability
Hi [Client Name],
Per our conversation this morning, I wanted to follow up regarding your interest in our [Software Name] solution. I've scheduled a brief demo for you on [Date] at [Time]. Please let me know if this time works for you, or if you'd prefer an alternative.
Looking forward to showing you how [Software Name] can [mention key benefit discussed].
Best regards,
[Your Name]
[Your Company]
Per Our Conversation Email Sample for a Project Update
Subject: Project Alpha - Per Our Conversation Regarding Phase 2 Milestones
Hi [Team Member Name],
As discussed during our stand-up meeting earlier, I'm writing to confirm the revised milestones for Project Alpha's Phase 2. We agreed to aim for completion of the user interface design by [Date] and the backend integration by [Date].
I'll be working on [Your Task] and will provide an update by EOD [Day]. Please ensure [Their Task] is on track for the agreed-upon deadlines.
Thanks,
[Your Name]
Per Our Conversation Email Sample for a Meeting Summary
Subject: Meeting Recap - Per Our Conversation About the New Marketing Campaign
Hi everyone,
Further to our meeting today, I wanted to summarize the key decisions and action items from our discussion about the new marketing campaign.
Key takeaways:
* Target audience refinement is complete.
* The primary channels will be social media and email marketing.
* Budget allocation for the first quarter has been approved.
Action Items:
* [Name]: Draft social media content plan by [Date].
* [Name]: Develop email campaign sequence by [Date].
* [Name]: Research potential influencer collaborations by [Date].
Please let me know if I've missed anything.
Regards,
[Your Name]
Per Our Conversation Email Sample for a Client Inquiry Response
Subject: Re: Your Inquiry - Per Our Conversation About [Product/Service]
Dear [Client Name],
Per our conversation yesterday, I'm pleased to provide the information you requested regarding [Product/Service].
As we discussed, the key features include:
* [Feature 1]
* [Feature 2]
* [Feature 3]
The pricing structure, as outlined, is [Pricing Details]. Please don't hesitate to reach out if you have any further questions or would like to proceed.
Sincerely,
[Your Name]
[Your Company]
Per Our Conversation Email Sample for a Vendor Follow-up
Subject: Order Confirmation - Per Our Conversation on [Date]
Dear [Vendor Contact Name],
Per our conversation on [Date], this email is to confirm our order for [Product/Service] for [Quantity/Scope].
The agreed-upon terms are as follows:
* Unit Price: [Price]
* Total Cost: [Total Cost]
* Delivery Date: [Date]
* Payment Terms: [Terms]
Please send over the formal purchase order for our review.
Thank you,
[Your Name]
[Your Company]
Per Our Conversation Email Sample for a Job Interview Follow-up
Subject: Following Up - Per Our Conversation About the [Job Title] Role
Dear [Interviewer Name],
It was a pleasure speaking with you today about the [Job Title] position. Per our conversation, I’m even more enthusiastic about the opportunity and believe my skills in [mention a skill discussed] align well with the team’s needs.
I particularly enjoyed discussing [mention a specific topic from the interview]. I've attached my updated resume for your reference.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Per Our Conversation Email Sample for a Networking Outreach
Subject: Great Meeting You - Per Our Conversation on [Topic]
Dear [Contact Name],
It was a pleasure meeting you at [Event Name] yesterday. Per our conversation about [Topic], I wanted to reach out and share a resource that might be of interest to you: [Link to resource].
I found our discussion on [specific aspect of topic] particularly insightful. I'd be happy to connect further if you're ever open to it.
Best regards,
[Your Name]
Per Our Conversation Email Sample for a Complaint Resolution
Subject: Regarding [Issue] - Per Our Conversation on [Date]
Dear [Support Agent Name],
Per our conversation on [Date] regarding the issue with [Product/Service], I'm writing to confirm the resolution we discussed.
As agreed, [reiterate the agreed resolution, e.g., "a replacement part will be shipped by [Date]" or "a refund of [Amount] will be processed within 3-5 business days"]. I appreciate your assistance in resolving this matter.
Please let me know if any further action is required from my end.
Sincerely,
[Your Name]
Per Our Conversation Email Sample for a Partnership Proposal
Subject: Partnership Opportunity - Per Our Conversation at [Event/Meeting]
Dear [Potential Partner Name],
It was a pleasure connecting with you at [Event/Meeting]. Per our conversation about the potential synergy between our companies, I've attached a brief proposal outlining how a partnership could benefit both [Your Company] and [Their Company].
I believe our expertise in [Your Area] combined with your strength in [Their Area] could lead to exciting opportunities in [Potential Market/Project].
I look forward to hearing your thoughts.
Best,
[Your Name]
Using the "Per Our Conversation Email Sample" approach in your communications is a straightforward yet powerful way to enhance professionalism and ensure that discussions translate into clear, actionable outcomes. By providing context, summarizing agreements, and outlining next steps, you build trust and foster stronger working relationships. This practice is invaluable for anyone looking to communicate more effectively in both their personal and professional lives.
